Q: What happens at a S.T.E.M. Discoveries birthday party?
A: S.T.E.M. Discoveries birthday parties are educational entertainment consisting of interactive demonstrations and hands-on activities. For the first portion, you can expect for the STEM Party Specialist and their eager assistant (the birthday child) to engage party guests in a number of demonstrations to introduce the STEM party topic. The next 60 minutes are spent performing hands-on experiments and activities under the guidance and supervision of the STEM Party Specialist. The final portion of the event is spent making Create & Take projects. If a Grand Ending is schedule, then guests will spend an additional 30 minutes learning more cool STEM concepts.
Q: How is the process for booking a party?
A: Steps for booking a party are as follows:
- Review website for available party details and options.
- Submit your party request using the “Book My Party” form on the website or call us (601-335-8277) to request your party.
- Provide your “Party Theme”.
- Provide desired party date/time and 2 alternative dates/times. Parties are usually held on Saturdays with starting times of 11:00am or 2:00pm. There is a $30 surcharge for booking on holidays. (Party dates and times are subject to availability.)
- Choose a “Party Package”.
- Select choice of “Create & Take Project”.
- Select optional “Package Additions” and include quantities of each selected item.
- Select choice of “Grand Ending” (Optional with Bronze and Silver Blast Packages; included with Gold Blast Package. Adds up to 30 minutes of party time.)
- After booking party, you will receive an email containing link for deposit payment and a copy of your Letter of Agreement outlining party fees, travel fees (if applicable), arrival and departure times, cancellation policy, and other applicable details. (NOTE: Party date and time is not reserved until customer receives confirmation email from S.T.E.M. Discoveries confirming deposit payment is accepted.)
- On the date of the party, your STEM Party Specialist will present a copy of the Letter of Agreement, which must be signed before the activities can begin.
Q: Do children perform actual experiments?
A: Yes! Party guests are provided materials and supplies to complete activities related to the party theme under the guidance and supervision of the STEM Party Specialist.
Q: Are the materials and supplies used during the demonstrations and experiments safe for children?
A: Your child’s safety is our number one priority followed by providing a quality interactive learning experience. Our activities use equipment, materials, and supplies that are safe and non-toxic. Any activities that may require additional precautions, we will provide all guests with proper protective equipment (ex., safety glasses, gloves, or aprons).
Q: How long does a S.T.E.M. Discoveries birthday party last?
A: Depending on which Party Package you choose, party activities may last 60-120 minutes. (Add 30 minutes if a Grand Ending is scheduled.) If you are planning a party for your home or approved 3rd party location, please allow for an additional 30 minutes before the activities for party setup and up to 30 minutes following the activities for cleanup. This makes a total of 2 -3 hours that the STEM Party Specialist will be onsite.
Q: What if my child is interested in a STEM topic not listed on the birthday theme list? Can we request a customized theme?
A: Contact us (601-335-8277) to determine if we can create a party theme around your child’s STEM interests. Additional fees may apply.
Q: Does the birthday child get special privileges during the party?
A: The birthday child shines as they assist the STEM Party Specialist with demonstrations and experiments. In addition to performing all the experiments and completing a Create & Take activity with their guests, the birthday child will also receive a memento t-shirt that can be signed by guests if desired.
Q: What is and isn’t included in party costs?
A: The party price includes fees for party package, package additions and/or Grand Endings. The price does not include fees for food, cake, invitation, decorations, party venues outside of the S.T.E.M. Discoveries site, and distance charges (if applicable).
Q: Can I leave children with the STEM Party Specialist while I complete and organize other party-related activities?
A: The presence of a responsible adult is required during the entire event. STEM Party Specialists are specifically instructed to setup for the party, perform STEM activities, clean area following STEM activities, and leave. They will not assist with other party duties.
Q: Can parents stay and watch the party?
A: Yes! Parents are certainly encouraged to stay and watch. What better way to see the STEM potential of your child than to observe him/her master our STEM activities!
Q: How do I make reservations?
A: Please submit your information in the “Book My Party” form on the website. We will contact you by the next business day to finalize event details. (NOTE: Your party date/time is not reserved until your Letter of Agreement is returned and the deposit payment is accepted.)
Q: How far in advance should I book my party?
A: We suggest that you book your party at least 3-6 weeks before your event to ensure availability. Parties can also still be requested within 14 days before event date but no less than 7 days from event.
Q: Where can I hold my birthday party?
A: Parties may be held at the S.T.E.M. Discoveries location, at your home (indoors or outdoors), or at an approved 3rd party location (ex., community center, residential clubhouse, park, etc.). When hosting parties outdoors, please note that some activities may require access to water and electricity.
Q: Am I responsible for providing any accommodations for the STEM Party Specialist?
A: Although your STEM Party Specialist will provide materials and supplies for demonstrations and experiments, we ask that you provide a space with ample room to perform activities (ex., living room or den) and work surfaces for your party guests to perform experiments (dining table or folding tables may work). Chairs may be provided for party guests during demonstration portion, or they may sit on the floor. Electricity and/or water may be required for some experiments and for Grand Endings.
Q: Are these parties messy?
A: Some experiments may pose a chance of spills. For these party themes, we will use drop cloths to protect carpet/flooring if the party will be indoors.
Q: Will there be a lot of cleanup following the party?
A: Your STEM Party Specialist will dispose of all activity-related materials and supplies following the event.
Q: When and how do I pay for my party?
A: The party deposit (50% of total cost) is due at the time of booking using the link provided in your follow up email. You may also submit your deposit via check by bringing to the S.T.E.M. Discoveries location. The remaining balance is due the day before the party and can be paid via check or online (reference the birthday child’s name during payment). Your STEM Party Specialist will not perform party until account balance is cleared.
Q: What happens if I plan an outdoor party and it rains during the scheduled time? Can I receive a refund on the paid deposit?
A: Deposits are non-refundable costs. However, we will call you on the day of your party if it rains to see if there is an alternative indoor space for the party. You may also choose to reschedule your event to a future date/time.
Q: What happens if I have to cancel my party due to bad weather or an unforeseen incident?
A: We understand that things happen and that some things just cannot be avoided. We provide two options in this case:
- We can reschedule your event to a future date/ time.
- You may cancel your event and receive a refund for the price of the party minus the deposit. (Recall that the deposit is a non-refundable fee.)
Q: What forms of payment do you accept?
A: Deposit and remaining balance payments are made using Paypal (the link is provided to customer via email following party booking session). We accept Mastercard, Visa, and Discover Cards. We do not accept cash for payment.
Q: May I request a specific STEM Party Specialist for my party?
A: Yes. Please specify this request in the “Additional Information” box of the form. Although we cannot guarantee your request, we will do our best to honor it.
Q: Is it okay to tip my STEM Party Specialist?
A: It is okay to provide gratuity to your STEM Party Specialist if you feel they did an outstanding job. Please tip your specialist directly and not include in the remaining balance due payment.
Q: Are the STEM Party Specialists cleared to be around children?
A: As much as we value bringing fun STEM activities to your child, we feel that the safety and security of your child is of greater importance. All of our instructors and STEM Party Specialist must pass a background check before being cleared to work programs and events.
Q: What if my guests are late? Can the start time be delayed?
A: Unfortunately, STEM Party Specialist cannot delay start time. Many of our STEM Party Specialist perform multiple parties in a day. Therefore, it is important that they start and end on time. We recommend that you start your party 30 minutes before STEM activities begin to ensure all of your guest have ample time to arrive and get settled.